Business Support Officer, (Board Support), (Fixed Term), (0.5FTE) | Whakatane

Posted on 23-Jun-2022
Application close date: 10-Jul-2022
Administration/Office Support
Position type:
Fixed Term
Job reference:
  • Are you an administration expert with an attention to detail?
  • Are you organised, proactive and want to join a high performing team?
  • Dynamic and challenging 12-month fixed term, part time 0.5FTE role 


Toitū te marae a Tāne, toitū te marae a Tangaroa, toitū te tangata

If the land is well and the sea is well, the people will thrive


At Te Papa Atawhai, Department of Conservation we express our spirit of service and serve Aotearoa through our purpose, Papatūānuku Thrives. Our organisational strategy, Te Kaupapa a Te Papa Atawhai, puts nature and people at the heart of everything we do. It is anchored by te reo Māori and te ao Māori, recognising that Te Tiriti o Waitangi and our whānau, hapū and iwi are central to all our mahi.


He angitūtanga | About the role

Working as part of our Business Support Team in our Corporate Services Group, you will be responsible for assisting The Bay of Plenty Conservation Board, as well as providing a high standard of administrative services to Conservation Board and Operational staff. This role is a 12 month fixed term role, part-time at 20 hours per week based in our Whakatane office.

The position will be focussed on:

  • Managing Board Member payments (payroll), booking accommodation, setting agenda's and organising travel for Board Members
  • Supporting both the DOC Statutory Manager and the Conservation Board Chair
  • Communicating with a wide range of people at various levels throughout the organisation
  • Carrying out planned work to a high standard, on time and within budget
  • Managing schedules, bookings and correspondence
  • Meeting management, minute taking and room & catering booking
  • Word processing, photocopying and filing documents


Ngā pūkenga me ngā wheako | Skills and experience

You will be a self-starter that supports conservation growth and enjoys delivering an exceptional level of customer service by supporting others, resolving enquiries, and providing solutions.

If you have the following attributes, we are keen to hear from you:

  • Comprehensive understanding of Microsoft Suite applications, particularly Word, Excel, Outlook.
  • A passion for conservation
  • Be a clear communicator and have the ability to engage both internal and external staff across the motu
  • Ability to meet deadlines and deal with confident/sensitive material with discretion
  • Superb organisational skills and ability to engage with stakeholders across the district
  • The ability to work in a team and be dependant to work alone.
  • Have an attention for detail with strong and accurate written communication
  • Certificate in business/office administration (desirable)
  • Understanding of the concerns and aspirations of tangata whenua and iwi in relation to conservation and treaty settlements
  • An understanding and connection to Te Ao Māori, tikanga and whakapapa
  • A qualification in business/office administration or equivalent experience
  • A high level of organisation skills, the ability to deliver on time and solve problems as they arise


  • Good understanding of te reo is highly desirable
  • An understanding of the work of the Department and how it contributes to New Zealand's future sustainability


Mō te tīma | About the team

You will be part of a wider regional business support team who are vital to the successful operation of our organisation.The team on Chatham Islands are close knit and supportive and looking forward to welcoming their newest member.


Mō mātou | About us

Te Papa Atawhai is committed to fostering a diverse workforce that represents the communities we serve, and to creating an inclusive workplace culture. Our Te Kaupapa behaviours of whakatīnanatia (we deliver), atawhaitia a Papatūānuku (we love nature), whakawhānaungatanga (we build relationships) and whakaauaha (we innovate) guide what we need to do for Papatūānuku to Thrive.


Ko ngā hua | What we offer

We take pride in enabling our kaimahi to bring their unique perspectives to mahi, in pursuit of our collective aspirations. Our commitment to well-being and professional development includes:

  • Flexible working options where applicable
  • Te Pukenga Atawhai – Cultural Capability Development Programme
  • Active employee networks, Te Kāwai Aho Tapu - Māori Kaimahi Network, Rainbow Network


Tono ināianei | Apply now

Submit a tailored CV and cover letter highlighting your relevant skills, experience, and alignment to our Kaupapa.


Rā katinga | Applications close at 5 pm, Sunday 10 July 2022

Me he pātai anō | For further enquiries, contact Marie Manley at

Taupānga | Job Reference: 100/8403


COVID-19 Vaccination requirement – From 4 May 2022 our Vaccination Policy, requiring all employees to be vaccinated, has been suspended but may be reinstated in the future if the COVID-19 situation changes. Positions that are identified as high risk will still have a requirement for appointees to be vaccinated. Proof of COVID-19 vaccination prior to commencing for these positions will be required and applicants will be notified during the recruitment process if this condition will apply.

Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that covers the whole period of employment.

Visit to find out more about a career with us.

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