Personal Assistant and Administrator | Wellington

Posted on 22-Nov-2021
Application close date: 06-Dec-2021
Location:
Wellington
Category:
Administration/Office Support
Position type:
Fixed Term
Job reference:
DOC/50090003
Attachments:

We are looking for an organised and motivated individual to join DOC's Predator Free 2050 Unit as our Personal Assistant and Administrator.  If you have a passion for providing quality executive administration support and share our vision of a predator free Aotearoa, we want to hear from you!

 

He angitūtanga: About the Role

As our Personal Assistant/ Administrator, you will be the Director's right-hand person, providing day-to day support, working to a high level of professionalism and discretion. This role requires someone who enjoys working in a fast-paced environment, can quickly adjust to different workflows and prioritise several tasks at any one time.

You will play an integral part of the Predator Free 2050 team, who have an ambitious, multi-faceted programme of work aimed at delivering conservation outcomes in accordance with the Aotearoa NZ Biodiversity Strategy and the national Predator Free 2050 (PF2050) Strategy. 

Reporting to the Director of PF 2050, your responsibilities will include:

  • Personal assistance to the Director and administration support to the team including email/diary management, invoicing and travel requests.
  • Assist, coordinate and quality assurance of Parliamentary briefs, Ministers reports, Ministerials and OIAs.
  • Organise, attend, take minutes and track actions for meetings.

 

This is a full-time opportunity for 24 months based in our Wellington National Office, starting in February 2022.

 

He kōrero mōu: What we are looking for

We are seeking a confident and organised administrator extraordinaire who has a passion for conservation and aligns with our vision of Predator Free 2050. We want to hear from you if you have:

  • Prior EA experience/administration background and/or demonstrated experience providing administrative support.
  • Excellent verbal communication and writing skills, including editing/proof reading and succinct minute taking.
  • An ability to use your initiative and independent judgement to deal with critical tasks.
  • Professional interpersonal skills and ability to work collaboratively internally and externally.
  • Ability to manage the shifting priorities of the Director and adjust own priorities accordingly.
  • Meticulous attention to detail and organisational skills, with the ability to work under pressure to meet deadlines.
  • Digitally savvy with experience using Microsoft applications including outlook/calendar management.
  • Flexible, forward thinking, enthusiastic and confident attitude.
  • Demonstrated knowledge and understanding of Tikanga Māori and Te Ao Māori or a willingness to engage would be highly beneficial.

 

Ngā āhuatanga kei a mātou: What's in it for you?

A fantastic supportive and collaborative working environment. Being the multiple award winner of the most attractive employer in the public sector (and second overall) with an average turnover beyond 10 years, we know people generally really enjoy working with us!

We offer a range of flexible working options depending on the needs of the role and its work context.

We highly value the new expertise and fresh perspectives brought into the organisation. This is your chance to contribute to our culture of continuous improvement.

 

Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that covers the whole period of employment.

Please apply online via the DOC Careers Centre with a CV and cover letter demonstrating how you meet the requirements above. 

For any enquiry, please contact Brent Beaven on bbeaven@doc.govt.nz or at 021 394 321.

Applications close at 5pm, Monday 6th December 2021

Department of Conservation/ Te Papa Atawhai is committed to a diverse workforce that represents the communities we serve, and to creating an inclusive workplace culture.

 

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