About this role
- Bring your PA, administrative & coordination expertise to this exciting role
- Align your passion for conservation with your day-to-day mahi
- Permanent opportunity based in our Wellington National Office
Toitū te marae a Tāne, toitū te marae a Tangaroa, toitū te tangata
If the land is well and the sea is well, the people will thrive
At Te Papa Atawhai, Department of Conservation we express our spirit of service and serve Aotearoa through our purpose, Papatūānuku Thrives. Our organisational strategy, Te Kaupapa a Te Papa Atawhai, puts nature and people at the heart of everything we do. It is anchored by te reo Māori and te ao Māori, recognising that Te Tiriti o Waitangi and our whānau, hapū and iwi are central to all our mahi.
We are looking for an organised and motivated individual to join DOC/ Te Papa Atawhai as our Personal Assistant to the Director Regulatory Services. If you have a passion for providing quality executive administration support and feel connected to our united purpose Papatūānuku Thrives, we want to hear from you!
He angitūtanga | About the role
As our Personal Assistant, you will be the Director Regulatory Services right-hand person, providing day-to day support, working to a high level of professionalism and discretion. This role requires someone who enjoys working in a fast-paced environment, can quickly adjust to different workflows and prioritise several tasks at any one time.
You will play an integral part of the newly established Office of Regulatory Services, who have ambitious, multi-faceted work programmes.
In this reactive, challenging and rewarding role, your responsibilities will include:
- PA and administration support duties to the Director such as email/diary management, meeting facilitation and travel coordination.
- Assist, coordinate and quality assurance of complex and urgent correspondence such as Parliamentary briefs, Ministers reports, Ministerial and OIA requests.
- Organise, attend, and track actions for meetings.
- Utilise your excellent customer service and communication skills to build relationships with key internal and external stakeholders.
Ngā pūkenga me ngā wheako | Skills and experience
We are seeking a confident and organised personal assistant who has a passion for achieving greater conservation outcomes. We want to hear from you if you have:
- Prior PA and/or administration experience in a complex environment.
- Excellent verbal communication and writing skills, including editing/proof reading
- An ability to use your initiative and independent judgement to deal with critical tasks.
- Professional interpersonal skills and ability to work collaboratively with key stakeholders.
- Ability to manage the shifting priorities of the Director and adjust own priorities accordingly.
- Meticulous attention to detail and organisational skills, with the ability to work under pressure to meet deadlines.
- Digitally savvy with the ability to learn new systems quickly.
- Flexible, forward thinking, enthusiastic and confident attitude.
Desirable skills and experience:
- An understanding of Tikanga Māori and Te Ao Māori or a willingness to engage would be highly beneficial.
- Politically agile with an understanding of government systems and environment is desirable.
Ko ngā hua | What we offer
We take pride in enabling our kaimahi to bring their unique perspectives to mahi, in pursuit of our collective aspirations. Our commitment to well-being and professional development includes:
- Flexible working options where applicable
- Te Pukenga Atawhai – Cultural Capability Development Programme
- Active employee networks, Te Kāwai Aho Tapu - Māori Kaimahi Network, Rainbow Network
Tono ināianei | Apply now
Submit a tailored CV and cover letter highlighting your relevant skills, experience, and alignment to our Kaupapa.
The salary range for this position is $53,776 to $68,714 with the starting salary of the successful applicant being based on their relevant skills and experience.
Rā katinga | Applications close at 5 pm on 2 October
Me he pātai anō | For further enquiries, contact Lilly Witcomb at firstname.lastname@example.org
Taupānga | Job Reference: DOC/1663404
COVID-19 Vaccination: Some positions that are identified as high risk may still have a requirement for appointees to be vaccinated against COVID-19. Proof of COVID-19 vaccination prior to commencing for these positions will be required and applicants will be notified during the recruitment process if this condition will apply.
Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that covers the whole period of employment.
Visit www.doc.govt.nz to find out more about a career with us.
|Application close date:||02-Oct-2022|
|Attachments:|| Role Description - Personal Assistant .pdf (PDF, 176KB)