- Provide administrative support to staff and managers in the Biodiversity System & Aquatic Unit, including calendar and meeting management, minutes, travel coordination, HR, Payroll and onboarding support.
- Take advantage of a range of development and training opportunities across the organisation
- Four weeks + three days annual leave per year, flexible working options
- Permanent full time in Hamilton, or open to Wellington, Christchurch or Dunedin.
Toitū te marae a Tāne-Mahuta, toitū te marae a Tangaroa, toitū te tangata
If the land is well and the sea is well, the people will thrive
Department of Conservation Te Papa Atawhai (DOC) serves to protect and sustain nature across Aotearoa. We put nature and people at the heart of our mahi, guided by te reo Māori, te ao Māori and Te Tiriti o Waitangi. We do this by:
- Protecting land, species, ecosystems, and cultural heritage for conservation purposes
- Managing threats and adverse impacts
- Being a voice for conservation
- Connecting people to nature.
He angitūtanga | About the role
Are you an administrative/PA champion, looking for a new chance to showcase your skills within an exciting organisation, whilst enjoying a better work/life balance? Te Papa Atawhai Department of Conservation has an awesome opportunity for you to bring your A-game to this integral role.
As the Biodiversity Administrator, you will support the Biodiversity System and Aquatic Unit to deliver essential mahi in protecting New Zealand's freshwater and marine environments and achieving future biodiversity and climate change goals. You will work closely with the Biodiversity Administrator in the Terrestrial Biodiversity unit to provide coordinated support across teams.
The position will be focused on:
- Coordinating travel plans and bookings
- Managing the calendar and arranging meetings
- Managing incoming emails and typing requests
- Assisting staff with IT and systems issues
- Helping Managers complete any Payroll and HR paperwork for their staff, and be involved in recruitment logistics
- Track any incoming requests from the Minister's Office
- Be a connection between the Unit and other parts of the Department, i.e. Payroll, Government Services, Facilities etc.
This is a fun and varied role, which will give you great insight into the world of science in the Government sector. You will make strong connections right across the organization, with plenty of opportunity for exposure and growth within the technical, strategic, and project space.
Ngā pūkenga me ngā wheako | Skills and experience
If you have the following skills and experience, we are keen to hear from you:
- Experience in diary and email management, and logistical coordination
- Efficiency in Microsoft Programmes i.e. Outlook, Word, Powerpoint
- Ability to exercise discretion when dealing with sensitive work
- Ability to prioritise and to work under pressure
- Confidence to learn new technical systems quickly
- Excellent communication, interpersonal and relationship-building skills
- Excellent attention to detail.
- A tertiary qualification in business/administration, or equivalent experience.
Ko ngā hua | What we offer
Te Papa Atawhai is committed to fostering a diverse workforce that represents the communities we serve, creating an inclusive workplace culture, supporting the relationship between Māori and the Crown, and lifting our cultural capability. We encourage our people to bring their authentic self and unique perspectives to work, in pursuit of our collective aspirations. Our commitment to well-being and professional development includes:
- Flexible working opportunities suited to your role
- Career development, secondment and training opportunities to help you realise your goals
- Study assistance in programmes that are relevant to your work
- Employee Assistance Programme (EAP) and discounted medical insurance
- Great discounts on DOC accommodation and outdoor apparel and gear so you're ready for your next adventure
- Te Pukenga Atawhai – Cultural Capability Development Programme
Check these out in more detail via Why work at DOC?
Mō te tīma | About the team
The Biodiversity, Heritage & Visitors Group is responsible for translating strategy and policy into action for our operational branches which delivery biodiversity, heritage and visitor and Treaty partnership outcomes. This is the home for our technical expertise and science.
This role reports into the Biodiversity and Climate System team within the Biodiversity System and Aquatic Unit. The administrator and supports managers and staff across the six teams in the unit (three marine-focused teams, two freshwater teams, and the biodiversity and climate system team). The team are passionate about their mahi, and inclusive, with high integrity. Geographically distributed across the country, connection is highly valued to this team.
Tono ināianei | Apply now
Apply online via the DOC Careers Centre with a CV and cover letter that highlights your relevant skills experience and motivation for joining Te Papa Atawhai.
The salary range for this position is $60,000.00 to $69,400.00 with the starting salary of the successful applicant being based on their relevant skills and experience.
Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that covers the whole period of employment.
Rā katinga | Applications close at 5 pm on Monday, 30 January 2023.
Me he pātai anō | Further enquiries contact Emily Blokker, firstname.lastname@example.org.
Taupānga| Job Reference: 1000/21002.
Visit www.doc.govt.nz to find out more about a career with us.
|Application close date:||30-Jan-2023|
|Attachments:|| Role Description - Personal Assistant Administrator .pdf (PDF, 176KB)